City of Southfield COVID-19 State of Emergency UPDATE 04.09.2020


April 9, 2020

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Coronavirus Update

All city public events and activities postponed or cancelled until April 30, 2020


  • Police, Fire, EMS and 911 Dispatch will continue to fully operate as normal.

  • There will be no interruption in garbage, recycling or yard waste collection (with the exception of Simple Recycling clothing and textile program).

  • All City facilities (including City Hall, 46th District Court, Southfield Public Library, Parks & Recreation Building, Sports Arena) remain closed to the public until further notice.

  • City Hall will operate during minimum core hours Monday - Thursday, 10 a.m. - 3 p.m.

  • Residents can still conduct most city business online and through the City's drop box 24/7 as well as via phone during City Hall core hours. 

  • All City parks, nature preserves and trails remain open to the public; however, all playground equipment is closed. 

  • Continue to check this page for local updates as they occur.


The City of Southfield launched the interactive Southfield Coronavirus Hub to provide the community with the latest information, maps and resources about the coronavirus (COVID-19) outbreak in Southfield. Click on the link below to view and visit back frequently for updated information. 

https://covid19-southfield.hub.arcgis.com/`

Mayor Ken Siver declared a State of Emergency on March 13, 2020 in the city of Southfield in an effort to slow the spread of the COVID-19 coronavirus. All city events and activities have been postponed or cancelled until April 30, 2020 or further notice. Click on the following link for more information from the State of Michigan and the Governor's Declaration of a State of Emergency: https://www.michigan.gov/Coronavirus.

All essential public safety services and departments including Police, Fire, EMS, Emergency Dispatch, Emergency Management, Public Works, Administration, Fiscal Services, Technology Services and Community Relations will continue to function as normal. The City’s Emergency Operations Center (EOC) has been activated and City Hall will operate during minimum core hours Monday - Thursday, 10 a.m. - 3 p.m.  The City Clerk’s and City Treasurer’s Offices, Parks & Recreation, Southfield Public Library and other non-essential departments and facilities are closed to the public until further notice. There will be no interruption in garbage, recycling or yard waste collection with pickup still occurring on regularly scheduled days. Residents can still conduct most city business online, via phone and through the City’s drop box.

“This is the time for everyone to take the coronavirus and social distancing very seriously,” commented Mayor Ken Siver. “We think it’s prudent to limit face to face contact and public interaction during this present outbreak. In addition to washing your hands, covering your cough and avoiding handshakes, we encourage all Southfield residents who feel ill to stay home and to avoid crowds of any size.”

Click on the link below to view a special coronavirus update message from Mayor Ken Siver:

https://www.youtube.com/watch?v=780g4V44yhg

The Southfield Area Chamber of Commerce 2020 State of the City that was scheduled for Monday, March 16 as well as the Community State of the Community set for March 19 have been postponed. Both events will be rescheduled in the near future and more information will be forthcoming as it is available. The City Council Meeting that was scheduled for March 16, 2020 was postponed until March 23, 2020 at 6 p.m. via phone conference. 

Building, Planning, Engineering and Code Enforcement Departments Operations 

The Building, Planning, Engineering and Code Enforcement Departments will provide a self-service area in the vestibule of the Public Services Building that will be open Monday - Thursday from 10:00 a.m. to 3:00 p.m. Staff from each department will also be available to assist individuals via phone at the days and times specified.

  • Payments can be made by dropping off checks in the vestibule drop box. Credit card payment is not available at this time.  
  • Processed permits and other correspondence will be available for pick-up in the vestibule or mailed to the applicant. 
  • All Building Department field inspections have suspended until further notice.

For more information, contact:

Building Department at (248) 796-4100 

Planning Department at (248) 796-4150 

Engineering Department at (248) 796-4810 

Code Enforcement Department at (248) 796-4140. 

City Clerk’s Office Operations 

In accordance with Executive Order 2020-21 declared by Governor Whitmer on March 23, 2020, the City of Southfield State of Emergency declared by Mayor Siver on March 13, 2020, and to slow the spread of COVID-19, the City Clerk’s Office will have limited operations during the following core hours: Monday - Thursday, 10:00 a.m. - 3:00 p.m. through Monday, April 13, 2020. The City Clerk's Office will be closed on Friday's. If you have request for Vital Statistics, the drop box in front of City Hall is open 24/7. The City Clerk's Office will process requests as they are received and all certificates will be mailed.  

Birth & Death Records

The Clerk’s Office also serves as the Local Registrar for all birth and death records for those born or deceased at Providence Hospital or within the City boundaries. Birth and death certificates may be obtained through the mail by completing the form available at https://www.cityofsouthfield.com/birth-death-records. Only the parents listed on the birth record may obtain a certified copy, or the child of at least 15 years of age. A legal guardian may obtain a certified copy of a birth record when presenting current valid guardianship papers in person. Photo identification is required for all requests.

Mail-in requests must include: child’s name and date of birth; mother’s name, maiden name and date of birth; father’s name and date of birth; mailing address to send the birth/death record; phone number with area code; number of copies requested. Photo ID of one parent must be included with all mail-in requests. The fee for all birth and death certificates is $15 for one copy; $5 for each additional copy. No personal checks are accepted – money orders payable to the City of Southfield are accepted for mail-in requests.

Certified copies of Death Certificates are available for events that occurred in the City of Southfield. Requests for Death Certificates must be made in writing, and include the full name of decedent and date of death; name, mailing address and phone number to send the death record; number of copies requested and applicable fee.  

FOIA Requests

As a result of the Governor’s Executive Order (EO) No. 2020-21, and in compliance with § 6 of EO 2020-21, Freedom of Information Act (FOIA) processing and responses are suspended beginning at 12:01 am March 24, 2020 continuing until April 13, 2020 at 11:59 pm since they are not necessary to sustain or protect life, or to supporting those businesses and operations that are necessary to sustain or protect life.

For purposes of counting response times for any FOIA requests received during this time, or FOIA requests for which a response is due beginning at 12:01 am on or after March 24, 2020,through April 14, 2020 at 12:01 am, time is suspended during the effective dates of EO 2020-21.  The “business day’ time period in which to respond to FOIA requests as referenced in section 5 of Michigan FOIA, MCL 15.235, shall resume as of April 14, 2020.

For additional information, contact the City Clerk’s Office at (248) 796-5150.

City Treasurer's Office Operations 

The City Treasurer's Office will not transact in cash until further notice. Residents are advised to utilize credit cards, money orders or the online water bill payment portal at https://citizenservices.cityofsouthfield.com/Default.asp?Build=SY.CSHome&ClearErrors=Y. There is also a 24-hour drop-off box located to the right of main entrance door at City Hall, 26000 Evergreen Road. 

For more information, contact the City Treasurer’s Office at (248) 796-5200. 

46th District Court Operations 

Based on the rapidly changing situation with the Novel Coronovirus, the Court is working to adjourn all hearings, other than in-custody arraignments and other actions deemed as emergencies.

The Michigan Supreme Court has issued several recommendations in response to Governor Whitmer’s declaration of a state of emergency over the novel coronavirus (COVID 19) concerns.  Pursuant to Michigan Supreme Court Order 2020-02, trial courts are ordered to limit access to courtrooms and other spaces to no more than 10 persons, including staff, and to practice social distancing and limit court activity to only essential functions.  In response Chief Judge Shelia Johnson has directed the 46th District Court to immediately take additional action to reduce the risk of exposure and to mitigate transmission of the disease to litigants and court staff.  This notice is subject to change and will remain in effect until further notice by the Chief Judge.

Please contact the court for the most recent information regarding your case.

COURT CLOSURE: Effective at 4:30 p.m. on Thursday, March 19, 2020 to Friday May 1, 2020 at 8:00 a.m., the 46th District Court will close to the general public. The Court will remain operational during limited business hours to conduct essential court services related to in-custody defendants and other actions deemed as emergencies.

Requests for emergency consideration shall be accepted by FAX (248) 796-5805 or by email to 46courtemergency@cityofsouthfield.com. Any submitted request must include an explanation of why the matter should be considered an emergency and a return contact number and email address. The requests will be reviewed and approved at the discretion of the Chief Judge or the assigned judge.

All motions and other case hearings/events will be adjourned for 60 days.  Notice of the rescheduled date will be sent from the court. 

At this time due to current technological constraints, video conferencing technology is not available.  If there is an emergency matter and the court is able to implement a video conference hearing, the court will do so.

CIVIL

  • Civil trials will be adjourned.
  • All Landlord Tenant dockets will be reset to May 11, 2020 or later.
  • Landlord Tenant evictions are stayed until April 30, 2020 at 11:59 pm.
  • All mediations, motions and hearings will be adjourned.
  • Dismissals and default judgments for failure to appear shall not be entered on all civil matters during the period of emergency.
  • Municipal civil infraction hearings will be set 60 days out. Default judgments for failing to appear will not be entered during the period of emergency. 

TRAFFIC

  • Parties are encouraged to use online resolution which can be found at www.courtinnovations.com/mid46.  If a party requests an informal or formal hearing, it will be scheduled 60 days out.
  • Civil infraction conferences, informal hearings and formal hearings will be adjourned 60 days.  If you have received a traffic civil infraction and you must use online resolution within 14 days or if you do not elect to use online resolution, you must still contact the court within 14 days.
  • Default judgments for failing to appear will not be entered during the period of emergency.

CRIMINAL

PROBATION

  • All probationers will report via phone, mail or email.
  • Violation of Probation hearings set for March and April will be adjourned 60 days.
  • All Pre-Sentence Investigation interviews will be conducted by phone.
  • Future appointments will be scheduled 60 days out. 
  • Bench warrants will not be issued for individuals for failing to appear during the period of emergency.

For more information, contact the 46th District Court at (248) 796-5800

Southfield Assessing Department Operations

Property Transfer Affidavits (PTA's) and Principle Residence Exemptions (PRE's) can be dropped off in the 24-hour drop-off box located to the right of main entrance door at City Hall, 26000 Evergreen Road. The Assessing Department will mail a stamped copy back to the homeowner once processed. 

For more information, contact the Assessing Department at (248) 796-5230

Southfield Michigan Works! Career Center Operations

Effective Tuesday, March 24, 2020, all Oakland County Michigan Works! offices are offering a limited number of services ONLY by telephone and virtual/remote services. Appointments are required. There will be no in-person services available at this time. Please call (248) 796-4580 to make an appointment. All workshops, job fairs and large group activities have been postponed until further notice.

Due to the large increase in the volume of unemployment claims, it is recommended that individuals fill unemployment claims at non-peak hours.  Please consider filing your claim after 6:00 p.m. or very early in the morning. For updated information on Oakland County Michigan Works! operations at this time, visit: www.OaklandCountyMIWorks.com. Job opportunities can be found here: https://www.oakgov.com/advantageoakland/workforce/Pages/Employers-Hiring.aspx

For more information, contact the Southfield Michigan Works at (248) 796-4580

Southfield Public Library Operations

The Southfield Public Library will be closed to the public until further notice. In the interim, the Library offers e-books, e-audiobooks, movies, music, and novels all in digital format available online 24/7 along with many databases at https://southfieldlibrary.org

For additional information, contact the Southfield Public Library at (248) 796-4200.  

Southfield Parks & Recreation Operations

Update as of April 7, 2020 for all Parks & Recreation operations 

All Parks & Recreation Department classes, programs and rentals are cancelled or postponed through April 30 or further notice. Additionally, all Southfield Parks & Recreation facilities (Parks & Recreation Building, Southfield Pavilion, Beech Woods Recreation Center, Southfield Sports Arena, Arts & Activities Building, Evergreen Hills Golf Course, Beech Woods Driving Range and Burgh Historical Park buildings ) are closed to the public. The TOSS (Transportation of Southfield Seniors) program has suspended service until further notice. Residents needing transportation to medical appointments or shopping/pharmacy visits during this time are being referred to the SMART Connector program (https://www.smartbus.org/Services/Connector/Using-Connector-Service.)  All playground equipment, tennis courts, racquetball courts, sand volleyball courts, athletic fields, restrooms and picnic shelters are closed until further notice in an effort to help stop the spread of COVID-19. 

All parks remain open to the public during this time for fitness activities such as walking, jogging and bike rides. Park visitors are reminded to observe the CDC’s minimum recommended physical distancing of 6 feet from other individuals at all times while in the parks. If this is not possible, users should find an alternate location or leave that park for the time being. Please note that outdoor amenities such as benches and fencing are not sanitized so please follow the CDC health and safety guidelines. Remember to wash your hands and carry hand sanitizer. Please do not use trails if you have symptoms. Please bring a suitable trash bag with you to the park and leave no trash. 

EFFECTIVE MARCH 21, 2020: All playground equipment in Southfield parks are closed until further notice by order of Oakland County Health in an effort to help stop the spread of COVID-19. Parks remain open for trail walking/jogging, using safe social distancing practices. 

All Parks & Recreation Department classes, programs and rentals are cancelled or postponed effective March 13 through April 30 or further notice. Additionally, all Southfield Parks & Recreation facilities (Parks & Recreation Building, Southfield Pavilion, Beech Woods Recreation Center, Southfield Sports Arena, Arts & Activities Building, and Burgh Historical Park ) are closed to the public. All parks will remain open to the public during this time; however, all playground equipment remains closed!

TOSS

EFFECTIVE APRIL 2, 2020: In a continuing effort to safeguard the health and safety of our staff and riders, the Southfield Parks and Recreation Department’s Transportation of Southfield Seniors (TOSS) program has suspended service until further notice, beginning April 1. Residents needing transportation to medical appointments or shopping/pharmacy visits during this time are being referred to the SMART Connector program. Details on rider guidelines or how to schedule an appointment on a SMART Connector bus can be found at https://www.smartbus.org/Services/Connector/Using-Connector-Service. You can also call SMART at 866-962-5515. As with the TOSS program, SMART is not collecting fares during this time. They also continue do follow mid-route cleaning and regular electrostatic spraying of all buses. 

For more information, contact Southfield Parks & Recreation at (248) 796-4620

Additional City of Southfield Preventative Measures

The City of Southfield's first priority is always the health, safety and welfare of our residents, businesses, visitors and employees. With the first confirmed case of the COVID-19 coronavirus in Oakland County, the City of Southfield remains committed to keeping our community safe and informed while working closely with local, county, state, and federal partners to help prevent the spread of COVID-19 coronavirus. Precautions today will help to prevent new infections tomorrow.

The City of Southfield is taking all possible precautionary steps to proactively prevent the further spread of COVID-19 coronavirus throughout the city and the Southfield Municipal Campus. City Administration has implemented an Infectious Disease Outbreak (or Potential Outbreak) and Extenuating Circumstances Policy which outlines all procedures and guidelines to help prevent and/or limit the transmission of communicable diseases in the workplace.

All City staff are being provided disinfectant products with instructions to clean city vehicles and work stations frequently including phones, computer keyboards, etc. Moreover, the City's Facilities Maintenance Department remains vigilant in the thorough cleaning and disinfecting of all city offices and facilities. Additionally, the City is relocating some front-line staff and limiting public interaction in an effort to maintain Social Distancing.

In the event of an outbreak or potential for an outbreak of an infectious disease or Infectious Disease Emergency (“IDE”), the City Administrator has declared a Health and Safety Workplace Cautionary Period. Department Heads and Elected Officials shall monitor and coordinate actions and implement measures which safeguard the safety of their employees and the public with whom they interact in the workplace; while maintaining City operations in an effective and efficient manner. Such measures may include, but are not limited to, designating certain positions as critical, essential, or non-essential/non-critical. During an IDE, City Departments may implement plans to adjust their operations to ensure adequate resources are available to provide critical processes. 

The City of Southfield will continue to closely monitor the situation to keep the community informed on the local level as more information becomes available. Please continue to visit the City’s website at www.cityofsouthfield.com for regular updates. Additional resources include the CDC's website at https://www.cdc.gov/coronavirus/2019-ncov/index.html or the State of Michigan's coronavirus web page at www.michigan.gov/coronavirus.

For businesses, the Oakland County has created a COVID-19 Business Toolkit found at www.bit.ly/OCCoronavirusToolkit. If you need clarification if your business or your employees are essential please call the Department of Labor and Economic Opportunity at (517) 512-4197.

The Michigan Department of Health and Human Services (MDHHS) also launched a statewide hotline to respond to health-related questions about coronavirus (COVID-19) that will be open seven days a week from 8 a.m. to 5 p.m. at 1-888-535-6136.