AGENDA
REGULAR MEETING OF THE COUNCIL OF THE CITY OF SOUTHFIELD TO BE
HELD IN THE COUNCIL CHAMBERS, 26000 EVERGREEN ROAD, SOUTHFIELD,
MICHIGAN, ON MONDAY JULY 13, 2009, AT 7:00 P.M., EASTERN DAYLIGHT
SAVINGS TIME, PURSUANT TO SECTION 4.3 OF THE CITY CHARTER.
ROLLCALL
PLEDGE OF ALLEGIANCE
PRESENTATIONS
Introduction of Councilwoman Linnie M. Taylor
Presentation by Mayor Brenda L. Lawrence - "Recreation and Parks Month July 2009"
APPOINTMENTS
Re-appointment to City Centre Advisory Board - Anthony Antone, Jo Coleman, Paula Goldman-
Spinner and Stefan P. Stration
Appointment to the Board of Canvassers - Timothy Sulowski
Re-appointment to the Building Authority Commission - George Wicker
Appointment to the Total Living Commission - Sharon Hannawa
Re-appointment to the Total Living Commission - Sabina Heller, Veronica Leonard and Connie
Williams
Appointment to the Veterans Commission - Larry McLemore
Appointment to the Development Area Citizens Council for the CDA - Sheryl Barnett, Jacquelyn
Huff, Eric Mathis, Larry McLemore, Orrie McLemore and MaIjorie Staten
MINUTES
Regular Meeting of May 11, 2009
Committee-of-the-Whole Meeting of May 18, 2009
Regular Meeting of June 1,2009
COMMUNICATIONS
A. Request for Recognition - Clyde Nichols
B. Request for Recognition - Gary L. Davis
C. Request for Recognition - Pamela Gerald
CONSENT AGENDA (Any item on the Consent Agenda will be removed for discussion upon the request of a Council Member, the Mayor, or a member of the public.)
CA-A Approval of Cost Participation Agreement between the City of Southfield and the Road
Commission for Oakland County for 10 Mile Road Resurfacing, Telegraph Road to
Evergreen Road (Job No. 0610RCOC)
Action Requested: Authorize the Mayor and City Clerk to sign the appropriate Cost
Participation Agreement documents with the Road Commission for
Oakland County (RCOC) for the resurfacing of 10 Mile Road, from
Telegraph Road to Evergreen Road with an estimated total cost of
$3,075,350.00, with an estimated RCOC share of$1,751,783.00, an
estimated County ofOakland Share of$661,782.00, and an estimated
City of Southfield Share of$661,785.00
CA-B Professional Environmental and Landscape Architectural Consulting Services
Action Requested: Authorize the Mayor and City Clerk to execute a contract with
Environmental Consulting & Technology, Inc., of Ann Arbor,
Michigan, for professional consulting services for a three year period
beginning July 1, 2009
CA-C Approval ofContract for GIS Software Maintenance and Support
Action Requested: Authorize the Mayor and City Clerk to execute a professional
services contract with Environmental Systems Research Institute of
Redlands, California for software upgrades and technical support
activities that are essential to the operation ofthe City's Geographic
Information System for the period ofJuly 27, 2009 through July 26,
2010 in an amount not to exceed $23,400.00
CA-D Successful Department ofHomeland Security Video Conferencing Grant
Action Requested; Authorize the participation in the Department ofHomeland Security
grant and the expenditure of $27,078.00 from within the current
2009-2010 City of Southfield Fire Department budget
CA-E Receipt ofBids on a Replacement SelfContained Breathing Apparatus (SCBA) System for
the Fire Department
Action Requested: Approve the purchase of Sperian Warriors brand Self Contained
Breathing Apparatus (SCBA) equipment in the total amount of
$267,900.76 from Southeast Equipment Company, Inc. of Troy,
Michigan
CA-F Michigan Department ofTransportation State Trunk Line Landscape Maintenance Contract
Action Requested: Authorize the Mayor and City Clerk to execute the appropriate
contract documents for the City of Southfield to enter into an interagency
contract with the Michigan Department ofTransportation for
a State Trunk Line Landscape Maintenance Contract for turf and
landscape maintenance of certain portions of state highways within
Southfield
CA-G Receipt ofBids for the Demolition and Site Clearance at 24050 Sunny Pointe Dr. and 21212
W. Nine Mile Rd.
Action Requested: Award demolition and site clearance of properties to Greenan
Excavating ofWaterford, Michigan, in the amounts of$6,895.00 for
Sunny Pointe Dr. and $6,175.00 for W. Nine Mile Rd., for a grand
total of $13,070.00
CA-H Garner Street One Way from Edinburgh to 220 Feet East
Action Requested: That Council issue a permanent traffic control order designating
Garner Street as a one-way street from Edinburgh to a point 220 feet
east and authorize staffto design and have constructed said project in
an amount not to exceed $40,000.00
CA-I Grant ofEasement for Water Mains for DWSD
Action Requested: Approve the easement exhibit, Grant of Easement for Water Mains
for DWSD, for mains located in Northland Drive, from Greenfield
Road to SOCWA's pumping station
CA-J Review and Approve FY 200912010 Benefit Adjustments for Administrative Civil Service
(ACS) Employees
Action Requested: Approve the recommendation of the Administrative Civil Service
Commission to implement a 3.0% non-refundable pre-tax employee
pension contribution, effective August 24, 2009, for all Administrative Civil Service employees who are members of the Southfield Employee Retirement System and to all employees ofthe
46th District Court who are members of the Southfield Employee Retirement System
CA-K Management Group Wage Adjustments for the 200912010 Fiscal Year
Action Requested: Approve a 0% across-the-board wage increase and a 3% nonrefundable,
pre-tax employee pension contribution for all
Management Group employees who are members of the Southfield Employee Retirement System
CA-L Revision in the Amount of Interest Paid on Employee Contributions in the Southfield
Employee Retirement System (SERS)
Action Requested: That the City Council sets the amount ofregular interest credited on
employee contributions in the Southfield Employee Retirement
System (SERS) at 2.0% per annum, compounded annually, effective
January 1, 2010
CA-M Extension of Audit Contract for Fiscal Year Ended June 30, 2009
Action Requested: Authorize the Mayor and City Clerk to sign an extension of the
existing contract for auditing services with Plante & Moran of
Southfield, Michigan for completion of the audit of the fiscal year
ended June 30, 2009 in an amount not-to-exceed $189,536.00
CA-N Authorization to Purchase Natural Gas through the State of Michigan Cooperative
Purchasing Program
Action Requested: Authorize the Mayor and City Clerk to execute two contracts for the
purchase of natural gas with the State of Michigan Cooperative
Purchasing Program and with Consumers Energy moving the City to
a gas transport program only
CA-O Authorization to Submit a Climate Showcase Communities Grant to the U.S. Environmental
Protection Agency
Action Requested: Authorize the City Administrator to sign all required documents for
submission of a Climate Showcase Communities Grant to the U.S.
Environmental Protection Agency (EPA)
CA-P Authorization to Submit a Grant Application to the National Energy Technology Laboratory
ofU.S. Department ofEnergy (DOE) to Provide Assistance to Create a Geothermal Heating
and Cooling District
Action Requested: Authorize the City Administrator to sign all required documents for
submission of a grant titled: "Recovery Act (ARRA) - Industrial
Energy Efficiency", to the National Energy Technical Laboratory of
U.S. Department of Energy (DOE)
CA-Q Section 8 Housing Choice Voucher Program Request to Solicit Proposals
Action Requested: Authorize the City ofSouthfield on behalfofthe Southfield Housing
Commission to solicit proposals for a program management
consultant and/or an independent "for fee" program manager for the
administration of the U.S Department of Housing and Urban
Development Section 8 Housing Choice Voucher Program
CA-R Request to Amend the 2008 CDBG Substantial Amendment
Action Requested: That the City Council of the City of Southfield amends the 2008
CDBG Substantial Amendment by deleting CDBG-R funds of
$16,399.00 from the Bedford Woods Project and reprogramming said
funds to the Simmons House Phase IT Renovation; and that the Phase
II Simmons House Renovation (Human Services Building) continue
under the superintending care of the Southfield Building Authority
CA-S Appointment of Traffic Engineer
Action Requested: Confirm the appointment of Public Works Director Gary Mekjian,
P.E. as Traffic Engineer to succeed recently retired Traffic
Engineer/Project Engineer Robert Northrup
CONSENT AGENDA ITEMS FOR DISCUSSION
PUBLIC HEARINGS
A. CZR:1303 Rezoning request with Conditional Rezoning Agreement from property owner
Jaden One Investments, L.L.C. to rezone from O-S, Office-Service, to B-3, General
Business, property located at 25228 W. Twelve Mile Road, on the northwest comer of
Twelve Mile Road and Dufty Street, being the north 400.53 feet ofthe south 427.53 feet of
Lot 19, Supervisor's Plat No.5, Sidwell Parcel 2408-376-023, Section 8, City ofSouthfield,
County of Oakland, State of Michigan. IT IS RECOMMENDED THAT THIS PUBLIC
HEARING BE POSTPONED.
SITE PLANS
1. COUNCIL
2. MAYOR
A. Expense report ofBrenda L. Lawrence for the Mackinac Policy Conference-Detroit Regional
Chamber of Commerce, Mackinac Island, Michigan, May 27-30,2009
3. ADMINISTRATION
A. Amendment to Water Rates Ordinance
Action Requested: Approve the proposed change in the ordinance which would eliminate
the minimum water consumption charge
B. Registration of Vacant Buildings Ordinance
Action Requested: Adopt the proposed Ordinance adding a new Chapter 104, Vacant
Property Registration, to Title VIII, Building Regulations, requiring
the registration and maintenance of vacant properties
C. Revision to Chapter 9 of the City Code: Employee Retirement System (SERS) Regarding
Member Contributions
Action Requested: Adopt the proposed Ordinance amending Chapter 9 ofthe City Code
regarding implementing pre-tax, non refundable employee
contributions to the Southfield Employee Retirement System
D. Poverty/Hardship Partial Exemptions Modification
Action Requested: That resolution number 95-104 of March 3, 1995 be amended to
provide for a credit to be allowed up-front in the poverty/hardship
partial exemption qualification process for out-of-pocket medical
expenses and that the language be made specific that there be no
requirement that the taxes be paid prior to application for a
poverty/hardship partial exemption
4. ATTORNEY
5. CLERK, TREASURER, PLANNER, ASSESSOR, ENGINEER
A. Proposed amendment to Section 5.62(3) ofthe Zoning Ordinance addressing the number of
boats or domestic trailers permitted in single family residence districts
6. SCHEDULE
A. GP: 1208/SP: 1269 Special Use and Site Plan Review Request ofproperty owner Sobhi Abbas
to convert the existing Mobil gasoline service station containing three service bays into a
gasoline filling station containing a 949 gross square foot convenience store and to construct
a new front door canopy. The special use request is to permit a gasoline station use in the B3,
General Business, zoning district. The property is located at 24839 Greenfield Road, on
the southwest comer ofTen Mile and Greenfield Roads, Lots 28-37, Kentwood Manor Sub.
No 1, Sidwell Parcel No. 2425-227-035, Section 25, City of Southfield, Oakland County,
State ofMichigan. SCHEDULE FOR MEETING OF AUGUST 10, 2009
7. ORDINANCES