REGULAR MEETING OF THE COUNCIL OF THE CITY OF SOUTHFIELD TO BE HELD IN THE COUNCIL CHAMBERS, 26000 EVERGREEN ROAD, SOUTHFIELD, MICHIGAN, ON MONDAY, MARCH 30, 2009, AT 7:00 P.M., EASTERN DAYLIGHT SAVINGS TIME, PURSUANT TO SECTION 4.3 OF THE CITY CHARTER.
ROLL CALL
PLEDGE OF ALLEGIANCE
PRESENTATIONS
Presentation by Barbara Seldon, Chairperson, Dr. Martin Luther King, Jr. Task Force, Inc. of Annual Youth Community Service Awards
APPOINTMENTS
MINUTES
Committee-of-the-Whole Meeting of March 2, 2009
Regular Meeting of March 9, 2009
Committee-of-the-Whole of March 9, 2009
COMMUNICATIONS
A. Request for Recognition – Nebal Yazjie
CONSENT AGENDA (Any item on the Consent Agenda will be removed for discussion upon the request of a Council Member, the Mayor, or a member of the public.)
CA-A Authorization to Purchase a Replacement John Deere Wheeled Loader
Action Requested: Authorize the purchase of one John Deere Wheel Loader model 524K with attachments, from JDE Company of New Hudson, Michigan, for the purchase price of $161,352.00, less the trade-in allowance of $27,500.00, making the total purchase price $133,852.00
CA-B Receipt of Proposals for Professional Architectural Services
Action Requested: Authorize the Mayor and City Clerk to execute contracts for professional architectural services with DiClemente Siegel Design, Inc. of Southfield; Harley Ellis Devereaux of Southfield; and THA Architects Engineers of Flint. The contract will be effective for a two year period beginning April 1, 2009 with options to extend for two additional one-year periods
CA-C City of Southfield Fireworks Permit
Action Requested: Grant the permit request for a fireworks display to be conducted by Zambelli Internationale Fireworks Manufacturing Company of New Castle, Pennsylvania, at the Southfield Civic Center on Monday, June 22, 2009, with a rain date of June 23, 2009 or next clear night following
CA-D Agreement between the City of Southfield and the American Heart Association
Action Requested: Authorize the Mayor and City Clerk to sign an agreement with the American Heart Association for use of the front lawn of the Southfield Civic Center and related parking areas on Saturday, May 16, 2009 from 5:00 a.m. until 2:00 p.m. for the purpose of the American Heart Association’s annual “Heart Walk”
CA-E Approval for Library Fund Balance Transfer to the 2008-09 Library Operating Budget for Funding of the Youth Center Project
Action Requested: Authorize the transfer for $150,000.00 from the Library’s Fund Balance to the Library’s 2008/09 operating budget to facilitate disbursement of said funds for the Youth Center project
CA-F Receipt of Bids for Local Street Sweeping Services
Action Requested: Authorize the Mayor and City Clerk to execute a contract with G and M Enterprises of Southfield, for local street (residential) sweeping services, in the approximate amount of $79,704.00 annually for the first two years and $82,892.00 for the final year, effective April 15, 2009 through November 15, 2011
CA-G Scheduling of the Single Lot Special Assessment Roll Public Hearing
Action Requested: Schedule a public hearing for the Regular Meeting of April 13, 2009, for the purpose of confirming the Single Lot Special Assessment Roll
CA-H Receipt of Bids on Paper Yard Waste Bags for the Streets and Highways Department
Action Requested: Approve the purchase of paper yard waste bags to Atlas Specialty Bags, of Wyandotte, Michigan, for a one-year period, beginning April 1, 2009, for their low total bid based on unit prices and estimated quantities, in the amount of $21,898.80
CA-I CDBG Project at Miller Park Play Area Contract – Receipt of Bids
Action Requested: Authorize the Mayor and City Clerk to execute the appropriate contract documents for the Miller Park Play Area Project, to Clark’s Construction Inc., of Detroit, Michigan, in an amount not to exceed $178,768.79
CONSENT AGENDA ITEMS FOR DISCUSSION
PUBLIC HEARINGS
A. Hearing of Necessity for Special Assessment Project SW-1172: Sidewalk Repair Program (Sections 25 & 36) (Job No. 0901SFLD)
B. Public Hearing on Request from Ari-El Financial, LLC to Establish an Industrial Development District under Public Act 198, as Amended
C. Public Hearing on Application from Secure-24, Inc. for Personal Property Tax Exemption under Public Act 328, as Amended
D. GP:1206/SP:1264 Special Use and Site Plan Review Requests of property owner Alex Green III to convert an existing residential structure to office use with associated parking. The property is located at 23754 Southfield Road, on the east side of Southfield Road between Nine Mile Road and Mt. Vernon, the western 180 feet of Lot 15, Supervisor’s Replat of Southfield Highlands Subdivision, Sidwell Parcel #2425-301-003, Section 25, City of Southfield, Oakland County, State of Michigan
E. GP:1207/SP:1267 Special Use and Site Plan Review Request of property owner Young Israel of Southfield to construct a 3,200 gross square foot, one story building addition (with a study hall, children’s play area and a social hall) to the existing 8,400 gross square foot building for a total of 11,600 gross square feet. The property is located at 27705 Lahser Road, on the west side of Lahser Road between Eleven and Twelve Mile Roads, Sidwell Parcel 2416-476-052, Section 16, City of Southfield, Oakland County, State of Michigan
SITE PLANS
1. COUNCIL
A. Expense Report of Donald Fracassi for the MML Capital City Conference, Lansing, Michigan, March 3-4, 2009
B. Expense Report of Myron Frasier for the MML Capital City Conference, Lansing, Michigan, March 3-4, 2009
C. Expense Report of Sylvia Jordan for the NLC Leadership Training Institute, Los Angeles, California, January 28-31, 2009
D. Expense Report of Kenson Siver for the IPED Historic Tax Credit, Miami Florida, February 4-7, 2009
2. MAYOR
A. Expense Report of Brenda L. Lawrence for the U.S. Conference of Mayors’ Annual Winter Meeting, Washington, D.C., January 17-20, 2009
3. ADMINISTRATION
A. 2009 COPS Hiring Recovery Program (CHRP)
Action Requested: Authorize the completion of an application for the 2009 COPS Hiring Recovery Program (CHRP)
4. ATTORNEY
A. Review of Collective Bargaining Negotiations
5. CLERK, TREASURER, PLANNER, ASSESSOR, ENGINEER
A. Expense Report of Nancy Banks for the Election Center Workshop, San Francisco, California, February 11-15, 2009
B. Extension of Special Use and Site Plan Approval GP:1194/SP:1239
C. Receipt of Proposals for Merchant Credit Card Processing Services
D. John Garfield Drain Bond Refunding
E. Amend Council Meeting Schedule – Cancel Committee-of-the-Whole Meeting of April 6, 2009
6. SCHEDULE
A. SP:1268 Site Plan Review Request of property owners Miller & Southwick, L.L.C. and Tahzibul & Nazma Rizvi to construct a 4,207 gross square foot, one story Chase Bank with drive-thru and associated parking. The property is located at 29933 and 29955 Southfield Road on the southwest corner of Southfield Road and Webster, Part of Lot 20 of Fruit Ridge Farms and Lots 1 thru 5 of Fanzini Orchard Subdivision, Sidwell Parcels 2411-277-025 & -026, Section 11, City of Southfield, Oakland County, State of Michigan. SCHEDULE FOR MEETING OF APRIL 27, 2009
7. ORDINANCES