REGULAR MEETING OF THE COUNCIL OF THE CITY OF SOUTHFIELD TO BE HELD IN THE COUNCIL CHAMBERS, 26000 EVERGREEN ROAD, SOUTHFIELD, MICHIGAN, ON MONDAY, DECEMBER 15, 2008, AT 7:00 P.M., EASTERN STANDARD TIME, PURSUANT TO SECTION 4.3 OF THE CITY CHARTER.
ROLL CALL
PLEDGE OF ALLEGIANCE
PRESENTATIONS
Presentation by Dr. Lewis N. Walker, President of Lawrence Technological University
Presentation to City Council in Recognition of Southfield’s Parks and Recreation and Police Department support of the Ride For Autism
Presentation in Recognition of the Southfield-Lathrup Falcons
APPOINTMENTS
Appointment to the Economic Development Corporation – David Tijerina
MINUTES
Regular Meeting of October 6, 2008
Committee-of-the-Whole Meeting of October 20, 2008
Committee-of-the-Whole Meeting of October 23, 2008
COMMUNICATIONS
A. Request for Recognition – Meskerem Gebre Yohannes
CONSENT AGENDA (Any item on the Consent Agenda will be removed for discussion upon the request of a Council Member, the Mayor, or a member of the public.)
CA-A Professional Services Contract for Pre-Paid Legal Services with Hyatt Legal Plans, Inc. to be 100% Employee Paid
Action Requested: Authorize the Mayor and City Clerk to execute a professional services agreement with Hyatt Legal Plans, Inc., to provide pre-paid legal services for the period January 1, 2009 through December 31, 2009
CA-B Adoption of ICMA Recommended Resolution to Ensure Defined Contribution Retirement Plan Section 401(a) Compliance to IRS Language Requirements
Action Requested: Adopt resolution ensuring compliance with the IRS Language Requirements regarding 401(a) Defined Contribution Plans
CA-C United States Department of Homeland Security Grant Application Authorization
Action Requested: Authorize the Mayor and City Clerk to execute the appropriate agreement documents for United States Department of Homeland Security 2006 Urban Area Security Initiative Interoperability Grant funds in the amount of $66,062.00 for the improvement to interoperable communications
CA-D Receipt of Bids on the Automatic Gate and Security Access System for DPS Yard
(Job No.0803SFLD)
Action Requested: Award the Automatic Gate and Security Access System for DPS Yard (Job No. 0803SFLD) to Security by Design, Inc., Detroit, Michigan, in the amount of $52,905.30; and authorize the Mayor and City Clerk to execute the appropriate construction contract documents with Security by Design
CA-E Receipt of Bids on the 2009 Annual Concrete Maintenance and Spot Repair Program Job No. 0906SFLD)
Action Requested: Award the 2009 Annual Concrete Maintenance and Spot Repair Program (Job No. 0906SFLD) to Jenkins Construction, Inc., Detroit, Michigan, in the amount of $413,012.65 for the one year period January 1, 2009 through December 31, 2009 with provisions to extend the contract for two additional one year periods at a cost of $424,924.00 for 2010 and $437,252.00 for 2011; and authorize the Mayor and City Clerk to execute the appropriate contract documents with Jenkins Construction, Inc.
CA-F Receipt of Proposals for the Replacement of a Large Format Scanner/Copier/Printer for the Public Services Group
Action Requested: Approve the purchase of the Oce TDS 450 Scanner/Copier/Printer from Reprographics One, Inc., of Livonia Michigan in the amount of $27,331.00
CA-G Receipt of Proposals for Tables, Chairs and Booth Rental Services
Action Requested: Accept the proposal for table, chair and booth rental services from Utica Rental of Utica, Michigan for the period of December 16, 2008 through December 15, 2010
CA-H Receipt of Bids on Paper, Hand Towels and Tissue Products for the Facilities Maintenance Department
Action Requested: Award the purchase of paper, hand towels and tissue to HP Products of Indianapolis, Indiana, for an eight month period from December 1, 2008 through July 31, 2009 in the amount not to exceed $29,060.31
CA-I Specialized Services Operating Assistance Program for Senior Transportation Contract Period: October 1, 2008 through September 30, 2009
Action Requested: Authorize the Mayor and City Clerk to sign an agreement with the Suburban Mobility Authority for Regional Transportation (SMART) for a Specialized Services Operating Assistance Program in the amount of $12,594.00 for a contract period commencing October 1, 2008 through September 30, 2009
CA-J Southfield Career Center Workforce Investment Act Grants Acceptance
Action Requested: Authorize the Mayor and City Clerk to execute the Workforce Investment Act contracts between the City of Southfield’s Career Center and the Michigan Works! Agency of Oakland County (MWA) in the amount of $1,868,079.00, covering program year July 1, 2008 through June 30, 2009
CA-K Southfield Career Center Work First Grants Acceptance
Action Requested: Authorize the Mayor and City Clerk to execute the Work First/JET program contract between the City of Southfield’s Career Center and the Michigan Works! Agency of Oakland County (MWA), in the amount of $430,654.00, for program year October 1, 2008 through September 30, 2009
CA-L Southfield Career Center Wagner Peyser Grants Acceptance
Action Requested: Authorize the Mayor and City Clerk to execute the Wagner-Peyser contract between the City of Southfield’s Career Center and the Michigan Works! Agency of Oakland County (MWA), to provide $247,372.00 in funding to the Southfield Career Center for Employment Services and Reemployment Services for program year July 1, 2008 through June 30, 2009
CONSENT AGENDA ITEMS FOR DISCUSSION
PUBLIC HEARINGS
SITE PLANS
1. COUNCIL
A. Expense Report of Donald Fracassi for the NLC Congress of Cities & Exposition, Orlando, Florida, November 12-16, 2008
2. MAYOR
A. Expense Report of Brenda L. Lawrence for the Automotive Industry-Lobbying Effort in Washington, D.C., November 18, 2008
3. ADMINISTRATION
A. Opposition to SB 1281
Action Requested: Adopt Resolution Opposing SB 1281
4. ATTORNEY
5. CLERK, TREASURER, PLANNER, ASSESSOR, ENGINEER
A. Request for Gaming License – Almost Home Animal Rescue League
B. Expense Report of Irv Lowenberg for the Michigan Municipal League Legislative Governance Committee in Mackinaw, Michigan, October 1-4, 2008
6. SCHEDULE
A. SP:1265 Site Plan Review Request of property owner Oakland Community College to construct a 69,530 gross square foot addition for new classrooms and offices to the existing 100,600 gross square foot Oakland Community College for a total of 170,130 gross square feet with associated parking. The property is located at 22322 Rutland, on the east side of Rutland between Nine Mile Road and Northwestern Highway, Sidwell Parcel 2436-126-007, Section 36, City of Southfield, Oakland County, State of Michigan. SCHEDULE FOR JANUARY 12, 2009
7. ORDINANCES